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History & Genealogy>Routt County Museum and Heritage Fund
Routt County Museum and Heritage Fund
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The Routt County Museum and Heritage Fund (the Fund) provides a Capacity Building Program (the Program) to improve the quality of services provided and expand the capacity of the museum and historic preservation entities in Routt County. Museum and Heritage Fund Advisory Board Attention: Dee Bolton Courthouse Annex, 136 6th Street, 2nd Floor, Commissioners’ Office P. O. Box 773598 Steamboat Springs, Colorado, 80477 Email: dbolton@co.routt.co.us tel: 970-879-0108, extension 314. |
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This package includes a description of the application process, the application form and scoring criteria. Please read the entire package prior to beginning preparation of the application to make sure that all items requested are included. There are many important elements to a good grant application, including a detailed scope of work and a detailed budget.
Proposals for funding through the Program will be first considered by the Fund Advisory Board (the Board) and then by the Routt County Board of County Commissioners (BCC). Two types of Capacity Building grants will be awarded: 1) project grants and 2) mini grants. Capacity Building grants may include, but are not necessarily limited to, capital improvements, staff and volunteer development, and Board-approved museum or historic preservation projects. Funds not expended during a budget year shall roll over to subsequent years, increasing the balance of the Capacity Building portion of the Fund.
Capacity Building grants shall only be awarded to projects generated or sponsored by: 1) Historic Routt County!; 2) the Hahn’s Peak Area Historical Society; 3) the Hayden Heritage Center, Inc.; 4) the Tread of Pioneers Historical Commission; 5) the Town of Yampa (or any successor organization formed to provide museum and historic preservation service in or on behalf of the Town of Yampa recognized as such by the Town of Yampa); or 6) the Historical Society of Oak Creek and Phippsburg. The BCC reserves the right to add or delete nonprofit organizations eligible to receive Capacity Building grants, based on Resolution 2003-060. Other groups with historic projects must first submit grants through the sponsoring entities (see Contact Information, Page 2) and then the sponsoring entity may submit those grant requests to the Fund Board. The sponsoring entity will be responsible for receiving the grant dollars and for all record-keeping, administering, and monitoring of the grant.
Applications for funding must be submitted by the sponsoring entities no later than April 1st or October 1st to the Museum and Heritage Fund Advisory Board, Attention: Dee Bolton, P. O. Box 773598, Steamboat Springs, Colorado, 80477 in an envelope marked “MAHFAB Grant Application” or be hand-delivered to the Courthouse Annex, 136 6th Street, 2nd Floor, Commissioners’ Office. Ten (10) copies of each application package must be submitted. The Board will forward its recommendations to the BCC no later than (30) days after the acceptance deadline.
If you have any questions regarding application requirements, the scoring process or the Program, please contact Dee Bolton at dbolton@co.routt.co.us, or 879-0108, extension 314.
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Museum and Heritage Fund Grant Application
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| SPONSORING ENTITY CONTACT INFORMATION |
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Historic Routt County!
Contact person: Arianthé Stettner, President
Telephone: 875-1305 Fax: 875-1248
E-mail: hrc@springsips.com
Hahn’s Peak Historical Society
Contact person: Marge Eardley, President
Telephone: w: 879-7725; h: 879-7291; cell: 303-887-4341
Alternate Contact: Shirley Stocks, VP
Telephone: h: 879-5515; w: 879-7660
Hayden Heritage Center
Contact person: Judy Green, President and Jerry Green, Treasurer
Telephone: 276-4380
Telephone: 276-3323
Email: Cragsranch@aol.com
Tread of Pioneers Museum
Contact person: Candice Lombardo, Executive Director
Telephone: 879-2214 Fax: 879-6109
E-mail: ToPmuseum@springsips.com
Alternate Contact: Jayne Hill, 879-4937; edjayne@earthlink.net
Town of Yampa (and museum owner)
Contact person: Janet Ray
E-mail: jray@townofyampa.com
Telephone: 638-4511
Alternate Contact: Wendy Moreau, Activity Director
Historical Society of Oak Creek and Phippsburg
Contact person: Rene Johnson, President
Telephone: 736-2491
Alternate Contact: Nancy Peckham, Treasurer
Telephone 736-2494
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Project Grants are designed to assist museums, non-profit groups, and heritage organizations in projects that document, preserve resources, research, collect, interpret, or exhibit Routt County history. Capital projects include, but are not limited to, the construction of buildings or additions thereto. Emergency repairs also qualify.
Mini Grants are designed to assist schools and nonprofit groups in projects that help educate and promote the preservation of Routt County history.
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Eligibility
Project grants are open to organizations including, but not necessarily limited to:
- Museums and historical societies
- Local prehistory and history groups
- Certified local governments
- Towns, cities, and counties
- Schools and colleges
Project grants are intended to fund innovative projects that benefit the local area and that may serve as models for similar projects in other communities.
Examples of eligible projects include conservation of museum artifacts, researching or writing a local history, preparing a slide or video presentation, collecting historic documents and photographs, developing tours and tour materials, collecting and transcribing oral history interviews, hiring consultants for specific projects, promoting the interests of historic preservation, and restoration and maintenance of historic properties.
Projects should be well-defined and focused. Projects that further an organization's long-range plans are especially favored. High priority will be given to projects that build community partnerships and involve the public.
Grant Amount
There is no monetary limit to the amount of grant funding that might be requested. However, awards will be based on the limit of the Fund and will require a one-to-one match of local funds, donated goods and services, or an in-kind match, except on an emergency basis.
Grant Period
Project grants are awarded twice a year. Application deadlines are April 1st and October 1st of each year. Project grants must be completed within two years.
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Eligibility
All heritage organizations and projects eligible for Project Grants are also eligible for Mini Grants. Mini Grants are small grants awarded to projects that promote historic preservation and education.
Grant Amount
Mini grants are $500 or less, and require a one-to-one match of local funds, donated goods and services, or an in-kind match, except on an emergency basis.
Grant Period
Mini grant applications are also awarded twice a year. Application deadlines are April 1st and October 1st of each year. Mini grants must be completed within one year.
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| APPLICATION PROCEDURES |
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Complete all sections of the application. Select the type of grant. Pay special attention to the budget section and indicate the purpose of the grant money. Keep the application succinct.
Applicants for all grants are required to complete the grant application provided by the Board and to submit the application by the designated deadline. Entities other than the entities listed on Page 2 of this application packet should submit their applications to a sponsoring entity at least one month prior to the Board application deadline for review.
An organization that already has a grant in progress may not receive another grant unless satisfactory progress is shown on the current grant.
Include pertinent background information that will help the Board judge your ability to accomplish the purpose of the project. Applicants should also submit information about the organization that may help the Board evaluate the program or project. Letters of support from community leaders and agencies are encouraged.
GRANT MATCH
All grants require a one-to-one match, except on an emergency basis. Matching local funds and donated services must be directly and demonstrably related to the grant during the grant period. Cash expenditures may be for any direct purchase of items used in the project such as film, tapes, printing costs, storage containers, etc. Donated services may include donated transportation costs and/or donated labor calculated at the normal hourly rate for professional consultants or at minimum hourly wage for volunteer assistants. The grantee must provide documentation for all expenditures and for in-kind goods and services.
GRANT AWARD NOTIFICATION
The Board will forward the Grant award recommendations to the BCC within 30 days of the acceptance deadline. The BCC will have an additional 30 days to approve or deny a grant. Grant recipients will be notified by letter within 90 days after the application deadline.
The granting process is highly competitive. Only a percentage of those making application will be awarded grants. Those applications failing to receive grants may apply in the next grant cycle. Re-submissions should review their applications for thoroughness and completeness.
COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
All projects for which funding is provided through the Program must comply with all applicable federal, Colorado and local laws and regulations including, without limitation, local land use regulations, building codes, the Civil Rights Act and the Americans With Disabilities Act. Participation in all such projects shall be permitted without discrimination as to age, race, color, sex, disability, handicap or national origin. By making application for funding from the Program, the applicant and sponsor are agreeing to comply with all such applicable laws and regulations.
REIMBURSEMENT
Grant monies will be disbursed upon receipt of evidence that the applicant has met agreed-upon program goals (or some part thereof) and have spent local match funds and/or donated services. Forms are provided to document donated services such as mileage and labor (professional salary rates must be verified with documentation acceptable for auditing purposes). Copies of canceled checks and receipts documenting expenditures of funds are required. Please use the Time and Expense Sheet and Reimbursement Request Summary Forms for this purpose. If the grant has been submitted to a sponsoring entity by another organization, the sponsoring entity is responsible for submitting the reimbursement requests and providing the appropriate documentation. Any request must include evidence of compliance with all applicable laws and regulations.
APPLICATION SUBMISSION
Please specify the grant cycle and the type of grant for which you are applying and submit the grant application to the appropriate sponsor within the required deadline. You may request an electronic copy of the application form from dbolton@co.routt.co.us.
Please return the completed application to: Museum and Heritage Fund Advisory Board, Attention: Dee Bolton, P. O. Box 773598, Steamboat Springs, Colorado, 80477 in an envelope marked “MAHFAB Grant Application” or hand deliver to the Courthouse Annex, 136 6th Street, 2nd Floor, Commissioners’ Office. For further information contact Dee Bolton at dbolton@co.routt.co.us , or 879-0108, extension 314.
APPLICATION SCORING
Projects will be evaluated on the following criteria
(TOTAL POINTS AVAILABLE - 100)
Points Criteria
(0-15) 1. Applicant’s Ability to Successfully Complete the Project
- Does this project fit within the applicant’s mission, goals and/or objectives?
- Does the applicant’s organizational history and description of programs, activities and accomplishments indicate an ability to successfully implement and complete the proposed project?
- Is the application complete and well prepared?
(0-30) 2. The Project’s Relationship to Historic Preservation
- Does the project relate to the preservation of historic buildings, sites or structures?
- If ground is being broken, did the applicant include an archaeological component in the project?
- What is the historical, architectural or archaeological significance of the resource(s)?
- Are the scope of work and budget well conceived, thorough, and accurate, and do they clearly relate to historic preservation?
- Will proper and professional preservation techniques be applied?
- Will the award of a grant result in preservation work that would not otherwise be accomplished?
- Degree to which the goals and objectives of the project enhance the applicant’s long-range plan?
- Degree to which the project supports the economic, educational and cultural health of the local area?
(0-10) 3. Project Timing and Urgency
- Is the timetable well thought-out and appropriate to the project?
- Has the necessary planning been completed?
- What is the urgency of the preservation work proposed? Is the physical condition of the resource in jeopardy?
- Are project conditions in place now that may not be in the future? (i.e., funding, partnerships, etc.)
(0-20) 4. Community Support and Leveraged Funds
- Does the community support the project?
- Is that support illustrated through current and relevant letters of support included with the application?
- What other organizations are participating in the project?
- Is the commitment for cash and in-kind services appropriate given the local community’s economic climate?
- How much has the applicant previously spent on the project?
- What sort of future commitment is demonstrated?
(0-25) 5. Public Benefit
- Will the public benefit from the performance of the project?
- Will the public benefit from partnerships developed or encouraged by the project?
- Will the project educate and inform the public?
- If applicable, will the project benefit minorities and under-represented cultures?
- Does the project affect local economy, tourism, and revitalization efforts?
- Is publicity planned for the project?
- Will the public be aware of the results of the project?
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This page last updated on 2/18/2005.
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